2009 OK 87 Re: District Court Numbering System, Case Types, and Cover Sheets. No. SCAD-2009-101.

Supreme Court of Oklahoma.

November 24, 2009.

Administrative Directive

Five previous Administrative Directives have been issued by this court regarding a uniform numbering system, case types/prefixes and/or cover sheets for the district courts. Each of these directives (No. 68-1, 89-1, 89-7, 92-06 and 99-87) is amended as it relates to the subject matter of this new directive.

Effective January 1, 2010, all district courts shall adopt a uniform case numbering system. All cases shall bear a case prefix, then a hyphen and then all four digits of the calendar year, which shall be followed by a hyphen and the number of the case. Cases shall be consecutively numbered within a calendar year.

Beginning January 1, 2010, and on each January 1 thereafter, the four digits of the calendar year designation shall be changed and the consecutive case number shall begin again with number 1. Case numbers must be assigned by the District Court Clerks to ensure that the cases remain in sequence.

Effective January 1, 2010, each court shall adopt and exclusively use the case types/prefixes set forth on attached Exhibit "A" which is incorporated herein by reference. If other case types/prefixes are needed in the future for the orderly filing of cases, the Administrative Director of the Courts may present recommended changes or new case types/prefixes to the Chief Justice for approval.

Effective January 1, 2010, each district court shall adopt and use the attached civil and criminal cover sheets. These cover sheets shall accompany each party's initial filing in a case.

The new cover sheets are not to be filed, nor made a part of the case. The clerk of the court shall destroy each cover sheet within thirty days.

Approved by the Supreme Court this 23rd day of November, 2009.

CONCUR: EDMONDSON, C.J., TAYLOR, V.C.J., WATT, WINCHESTER, COLBERT, REIF, JJ.

CONCURS IN PART; DISSENTS IN PART: KAUGER, J.

NOT VOTING: HARGRAVE, OPALA, JJ.

Exhibit "A"

Index I. Civil Proceedings II. Criminal Proceedings III. Family and Domestic Proceedings IV. Juvenile Proceedings V. Licenses VI. Miscellaneous Filings VII. Probate and Trust Proceedings

                   Civil Proceedings

    Case Prefix          Description

       AO                Civil Administrative

       CJ                Civil Cases in which the relief sought exceeds
                         $10,000

       CS                Civil Cases seeking money damages in which the
                         relief sought does not exceed $10,000

       CV                Miscellaneous Civil Cases

       GJ                Grand Jury or Multicounty Grand Jury Cases

       SC                Small Claims Cases in which the monetary relief is less than $6,000

       TL                Tax Liens

                  Criminal Proceedings

    Case Prefix          Description

       AM                Anna McBride Act — Mental Health Court

       CA                Cost Administration

       CF                Criminal Felony Proceedings

       CM                Criminal Misdemeanor Proceedings

       CPC               Criminal Probable Cause

       DC                Drug Court

       DTR               Declined Traffic Tickets

       MI                Criminal Miscellaneous Proceedings

       NF                Criminal Proceedings — Not Filed

       SW                Search Warrants

       TR                Traffic Tickets

       WL                Wildlife

                Family and Domestic Proceedings

    Case Prefix          Description

       AI                Artificial Insemination

       FA                Adoption Proceedings

       FD                Family and Domestic Proceedings

       FI                Income Assignment Proceedings

       FMI               Family and Domestic Miscellaneous Proceedings

       FP                Paternity Proceedings

       FR                Reciprocal Child Support Cases

                 Juvenile Proceedings

    Case Prefix          Description

       JD                Juvenile Deprived Proceedings

       JDH               Juvenile Deprived Show Cause Hearings

       JDHT              Juvenile Mental Health

       JDL               Juvenile Delinquency Proceedings

       JDLH              Juvenile Delinquency Show Cause Hearings

       JMI               Juvenile Miscellaneous

       JS                Juvenile in Need of Supervision Proceedings

       JT                Juvenile in Need of Treatment Proceedings

                         Licenses

    Case Prefix          Description

       BL                Bondsman License

       BV                Beverage License

       CO                Closing Out Sale

       FS                Foreign Process Server

       MC                Ministers Credentials

       ML                Marriage License

       PP                Passports

       PH                Pool Hall

       PS                Process Server

       PSS               Process Server/State-wide

       TM                Transient Merchants License

                  Miscellaneous Filings

    Case Prefix          Description

       CP                Criminal Property Proceedings

       MH                Mental Health

       MR                Miscellaneous Receipts

       MRC               Miscellaneous Receipts — Criminal

       MRCV              Miscellaneous Receipts — Civil Cases

       MRFD              Miscellaneous Receipts — Family Domestic

       MRPB              Miscellaneous Receipts — Probate

       MRSC              Miscellaneous Receipts — Small Claims

        SD               Surface Damage

        WH               Writs of Habeas Corpus

        PO               Protective Orders

                Probate and Trust Proceedings

    Case Prefix          Description

       FB                Full Blood Filings

       PB                Probate Proceedings

       PC                Conservatorship

       PG                Guardianships

       PMI               Probate Miscellaneous Proceedings

       PT                Trust Proceedings

       WIL               Filing of Wills

Exhibit B

IN THE DISTRICT COURT OF ________________ COUNTY STATE OF OKLAHOMA CIVIL COVER SHEET TYPE OF CASE (MUST CHECK ONE) & ALL INFORMATION REQUIRED CIVIL FAMILY AND DOMESTIC PROBATE CJ _____ (over $10,000) AI_________(Artificial Insemination) PB ________ (Probate) CS _______(under $10,000) FA ________(Adoption) PC ________ (Conservatorship) CV ______ (Miscellaneous Civil) FD ________(Divorce) PG ________ (Guardianship) SC _____(Small Claims-less than $6,000) FI _________ (Income Assignment) FB ________ (Full Blood) SC _____(Forcible E &D up to $1,500) FP _________(Paternity) FR_________ (Reciprocal) FMI_______ (Miscellaneous) PRINCIPLE CAUSE OF ACTION:____________________________________________ AMOUNT ENCLOSED: $ __________________________ ____ Defendant's Initial Pleading-Entry of Appearance/Answer/3rd Party Petition Existing Case No. __________ (MUST FILL OUT FOLLOWING INFORMATION) _______________________________________________________________________________________________________________ ATTORNEY INFORMATION: Party Representing: _________________________________________________________________________________________ Name: ________________________________________________Firm: ______________________________________________ Mailing Address:______________________________________ City:__________________ State:__________ Zip Code:_________ Phone Number:_______________________________ Fax Number: ____________________________________________________ Bar # ________________________________________E-Mail Address __________________________________________________ ________________________________________________________________________________________________________________ PLAINTIFF INFORMATION NAME:____________________________________________________________________________________________________ LAST FIRST MIDDLE ADDRESS:________________________________________________________________________________________________ MAILING ADDRESS PHYSICAL ADDRESS CITY:______________________________________ STATE:__________________ ZIP:_________________________________ DATE OF BIRTH: ___________________________SOCIAL SECURITY NO./EIN _______________________________________ D.L. NO. ____________________PHONE NO. _______________________________________ CELL PHONE NO._________________________________ E-MAIL ADDRESS ________________________________________ __________________________________________________________________________________________________________ DEFENDANT INFORMATION NAME:____________________________________________________________________________________________________ LAST FIRST MIDDLE ADDRESS:________________________________________________________________________________________________ MAILING ADDRESS PHYSICAL ADDRESS CITY:______________________________________ STATE:__________________ ZIP:_________________________________ DATE OF BIRTH: ___________________________SOCIAL SECURITY NO./EIN _______________________________________ D.L. NO. ____________________PHONE NO. _______________________________________ CELL PHONE NO._________________________________ E-MAIL ADDRESS ________________________________________ __________________________________________________________________________________________ SUMMONS INFORMATION NUMBER OF SUMMONS TO BE ISSUED: _________ SUMMONS TO BE ISSUED BY COURT CLERK ___________________ PETITION & SUMMONS TO BE SERVED BY: ____ ISSUED TO ATTORNEY ____ NO SUMMON ISSUED ____ SHERIFF ___ COUNTY: ______________________________ PROCESS SERVER: ___________ PUBLICATION ___________ REGISTERED /CERTIFIED MAIL ________________________ ________________________________________________________________________________________________________ IN THE DISTRICT COURT OF _______________ COUNTY, STATE OF OKLAHOMA CRIMINAL COVER SHEET STATE OF OKLAHOMA CF__________ (Felony) CM_________ (Misdemeanor) JDL_________ (Juvenile Delinquent) vs JS __________ (Juvenile/Supervision) JT __________ (Juvenile/Treatment) JD __________ (Juvenile/Deprived) _________________________________ JDHT _______ (Juvenile/Mental) Defendant JDLH _______ (Juvenile/Show Cause) _____________________________________________________________________________________ DEFENDANT INFORMATION Last Name: ________________ First Name: _______________ Middle Name: __________________ Address: ___________________________________________________________________________ City: ____________________________ State: ___________________ ZIP: _____________________ Address Type: __H ___W ____Other Phone: Home# ______________ Phone: Cell# ______________ Phone: Work# ___________________ Email: _____________________ Date/Birth: _______________ Driver License #: ______________ Driver License State: ________ SS#/EIN#: ___________________ Race: ____________________ Gender: ______M ________F Language/Dialect: _________________ Additional Defendants: _____Y _____N Total Number of Defendants: ______ __________________________________________________________________________________________ ATTORNEY INFORMATION (If licensed in Oklahoma, fill in address information, only if it has changed since registering with the Oklahoma Bar Association.) (Attach additional cover sheets for additional attorneys.) Last Name: _________________________ First Name: ________________ Middle Name: __________ Address: _____________________________________________________________________________ City: ______________________________ State: ____________________ ZIP: ____________________ Bar Number (Required): _____________ Telephone: _________________ Email: ___________________ ______________________________________________________________________________________ OFFENSES COUNT(S) OFFENSES CHARGED OKLA. STAT. NCIC CODE CITATION 1. 2. 3. 4. Signature: District Attorney/Defendant Attorney: _____________________________